Privacy Policy

Effective Date: April 1, 2026  ·  Last Updated: April 1, 2026

1. Introduction and Scope

Welcome to Mentha Society(“the Site,” “we,” “us,” or “our”). This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit and use our website located at menthasociety.com and any related services, features, or content (collectively, the “Services”).

This Site is an information and community resource in the collectibles space. We provide reference data, catalog information, and community tools to collectors. By accessing or using the Services, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy.

If you do not agree with the terms of this Privacy Policy, please discontinue use of the Services immediately.

2. Information We Collect

2.1 Information You Provide Directly

When you register for an account, contribute content, or otherwise interact with the Services, we may collect:

  • Account registration details such as username, email address, and password

  • Profile information you voluntarily provide, including display name, location, and biographical information

  • User-generated content, including but not limited to images, photographs, descriptions, pricing data, collection listings, checklists, trade information, forum posts, and comments that you upload or submit

  • Communications you send to us, including support requests, feedback, and correspondence

  • Transaction or trade records if you use any trade or exchange features

2.2 Automatically Collected Technical Information

When you access the Services, certain information is collected automatically by our systems and third-party service providers, including:

  • IP address and approximate geolocation derived therefrom

  • Browser type and version

  • Operating system and device type

  • Pages visited, time spent on pages, and navigation paths (clickstream data)

  • Date and time of access

  • Referring website address

  • HTTP request headers

  • Session identifiers and other technical identifiers

2.3 Cookies and Tracking Technologies

We and our third-party partners use cookies, web beacons, pixel tags, local storage objects, and similar technologies to collect information about your use of the Services. These technologies help us:

  • Keep you logged in to your account

  • Remember your preferences and settings

  • Analyze site traffic and usage patterns

  • Detect fraud and improve security

  • Serve relevant content

You can control cookie behavior through your browser settings. Please note that disabling certain cookies may impact the functionality of the Services. We do not currently respond to “Do Not Track” signals.

2.4 Information from Third Parties

If you connect a third-party account (such as a social media login) to the Services, we may receive information from that third-party platform in accordance with their privacy policies and your privacy settings on that platform.

3. Ownership of User-Submitted Content

3.1 Your Content — License Grant

When you submit, upload, post, or otherwise contribute any content, data, images, text, or media to the Services (“User Content”), you retain any ownership rights you may hold in that User Content. However, by submitting User Content, you hereby grant to Mentha Society and its successors, assigns, and licensees a perpetual, irrevocable, worldwide, royalty-free, non-exclusive, sublicensable, and transferable license to:

  • Use, copy, reproduce, process, adapt, modify, publish, transmit, display, and distribute such User Content

  • Incorporate User Content into the Services and any derivative works

  • Make User Content available to other users of the Services

  • Use User Content for any lawful purpose in connection with the operation, promotion, and improvement of the Services

This license is granted in perpetuity and survives any termination of your account or these terms. You acknowledge that this license is necessary for us to operate the platform and make User Content available to the community.

3.2 Representations Regarding User Content

By submitting User Content, you represent and warrant that:

  • You own the User Content or have all necessary rights, licenses, and permissions to grant the license described above

  • Your User Content does not infringe the intellectual property rights, privacy rights, or any other rights of any third party

  • Your User Content complies with all applicable laws and these terms

You are solely responsible for your User Content and the consequences of submitting it. Mentha Society assumes no responsibility for the accuracy, legality, or appropriateness of any User Content.

3.3 Third-Party Intellectual Property Notice

The Site may contain reference information, images, logos, trademarks, and other content related to collectibles, manufacturers, publishers, sports organizations, entertainment companies, and other third parties (“Third-Party Content”). The Site does not claim ownership or hold the copyright or trademark rights to all Third-Party Content displayed on or referenced through the Services.

Third-Party Content is displayed for informational, reference, and community purposes, consistent with principles of fair use and the rights of collectors to catalog and discuss their collections. All trademarks, trade names, product names, logos, and other identifying marks belong to their respective owners. References to third-party brands, products, or entities do not imply any affiliation with or endorsement by those third parties.

If you believe content on the Site infringes your intellectual property rights, please refer to Section 11 (Copyright and DMCA Policy) of this Privacy Policy.

4. How We Use Your Information

We use the information we collect for the following purposes:

4.1 Providing and Operating the Services

  • Creating and maintaining your account

  • Facilitating community features such as collection tracking, checklists, forums, and trade boards

  • Displaying User Content to you and other users

  • Responding to your inquiries and providing customer support

4.2 Improving the Services

  • Analyzing usage trends and preferences to improve site functionality

  • Diagnosing technical problems and ensuring platform stability

  • Conducting research and development to build new features

4.3 Security and Legal Compliance

  • Detecting and preventing fraud, abuse, and unauthorized access

  • Enforcing our Terms of Service and other policies

  • Complying with applicable laws, regulations, and legal processes

  • Protecting the rights, property, and safety of our users and the public

4.4 Communications

  • Sending administrative communications such as account confirmations, security alerts, and policy updates

  • Sending service-related notices and updates

We do not currently engage in direct marketing or send promotional emails. If this changes, we will update this Privacy Policy and provide appropriate opt-out mechanisms.

4.5 No Sale of Data

At present, Mentha Society does not sell, rent, or trade your personal information to third parties for their own marketing purposes.

5. How We Share Your Information

We may share your information in the following limited circumstances:

5.1 Publicly Visible Information

Your username, public profile information, and User Content that you post publicly on the Services will be visible to other users and, unless you restrict visibility through privacy settings, may be indexed by search engines and visible to the general public. Please exercise caution about what you share publicly.

5.2 Service Providers

We work with trusted third-party vendors who assist us in operating the Services, including hosting providers, analytics services, and security services. These vendors are bound by contractual obligations to keep your information confidential and use it only to provide services on our behalf.

5.3 Legal Requirements

We may disclose your information if required to do so by law, court order, or governmental authority, or if we believe in good faith that such disclosure is necessary to protect our rights, your safety, the safety of others, or to investigate fraud.

5.4 Business Transfers

In the event of a merger, acquisition, sale of assets, bankruptcy, or other change of control, your information may be transferred to the successor entity. We will provide notice before your personal information is transferred and becomes subject to a different privacy policy.

6. Data Retention

We retain your personal information and User Content for as long as your account is active, as necessary to provide the Services, or as required by applicable law. If you delete your account, we will delete or anonymize your personal account information, but User Content you have submitted to the platform may remain as part of the community database, particularly where it has been integrated into shared reference data or relied upon by other users.

Technical logs and automatically collected information are typically retained for a period of 90 days to 2 years depending on the type of data and operational needs.

7. Data Security

We implement commercially reasonable technical and organizational measures designed to protect your information from unauthorized access, alteration, disclosure, or destruction. These measures include encrypted connections (HTTPS/TLS), access controls, and regular security assessments.

However, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee the absolute security of your information, and you use the Services at your own risk. You are responsible for maintaining the confidentiality of your account credentials.

In the event of a data breach that affects your rights and freedoms, we will notify affected users and relevant authorities as required by applicable law.

8. Your Rights and Choices

8.1 Account Information

You may review, update, or correct your account information by logging into your account settings. If you wish to delete your account, please contact us using the information in Section 14.

8.2 Communications Preferences

You may opt out of non-essential communications by adjusting your notification preferences in your account settings or by contacting us directly.

8.3 Cookies

You can control the use of cookies through your browser settings. Instructions for managing cookies are typically found in the “Help” section of your browser.

8.4 California Residents (CCPA)

California residents have certain rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion of personal information, the right to opt out of the sale of personal information (we do not currently sell personal information), and the right to non-discrimination for exercising CCPA rights. To submit a CCPA request, please contact us using the information in Section 14.

8.5 European Economic Area, UK, and Similar Jurisdictions (GDPR)

If you are located in the EEA, UK, or a jurisdiction with similar data protection laws, you may have rights to access, correct, erase, restrict processing of, or obtain portability of your personal data. You also have the right to object to processing and to lodge a complaint with a supervisory authority. To exercise these rights, please contact us using the information in Section 14.

9. Children’s Privacy

The Services are not directed to children under the age of 13 (or under 16 in the EEA/UK). We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us and we will take steps to delete such information promptly.

10. Third-Party Links and Services

The Services may contain links to third-party websites, resources, and services that are not owned or controlled by us. This Privacy Policy does not apply to third-party sites. We encourage you to review the privacy policies of any third-party sites you visit. We are not responsible for the privacy practices or content of third parties.

11. Copyright and DMCA Policy

We respect the intellectual property rights of others and expect users of the Services to do the same. If you believe that any content on the Site infringes your copyright, please send a written notification to our designated agent with the following information:

  • A physical or electronic signature of the person authorized to act on behalf of the copyright owner

  • Identification of the copyrighted work claimed to have been infringed

  • Identification of the material that is claimed to be infringing, with sufficient information to locate it on the Site

  • Your contact information, including name, address, telephone number, and email address

  • A statement that you have a good faith belief that use of the material is not authorized by the copyright owner, its agent, or the law

  • A statement that the information in the notification is accurate, and under penalty of perjury, that you are authorized to act on behalf of the copyright owner

DMCA notices should be sent to: legal@menthasociety.com or by mail to:

Andover Engineering, LLC
1835 Newport Blvd. Ste A109-106
Costa Mesa, CA 92627
United States

12. International Data Transfers

The Services are operated from California, United States. If you are accessing the Services from outside this jurisdiction, please be aware that your information may be transferred to, stored, and processed in a country that may have different data protection laws than your country of residence. By using the Services, you consent to the transfer of your information to our facilities and to the facilities of those with whom we share it as described in this Privacy Policy.

13. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. When we make material changes, we will notify you by updating the “Last Updated” date at the top of this document and, where appropriate, by posting a notice on the Site or sending you an email. Your continued use of the Services following such notice constitutes your acceptance of the updated Privacy Policy.

We encourage you to periodically review this Privacy Policy to stay informed about how we protect your information.

14. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Andover Engineering, LLC
1835 Newport Blvd. Ste A109-106
Costa Mesa, CA 92627
United States

Email: privacy@menthasociety.com
Website: menthasociety.com/#contact

We will respond to verifiable requests within the timeframes required by applicable law, and in any event within 30 days.